On 25th May 2018 the General Data Protection Regulations (GDPR) come into effect and the Royal Wharf Residents Association (RWRA) has taken the opportunity to review and update its data privacy processes. You should note that the GDPR affects all businesses, organisations, community groups and other bodies and that Compliance is not an option! Many other organisations that hold any personal data about you should also be going through a similar process to seek your consent to retain this after 25th May.
A key requirement of the GDPR is that “data subjects” i.e. you, should give consent to the RWRA holding any personal data. The RWRA then has a responsibility to process that data securely.
It is a requirement of the Constitution for the Royal Wharf Residents’ Association that we maintain a Register of members.
When you apply for membership to the RWRA we enter your details into our Register. This information includes your name, e-mail address, building name (in the case of flats) or street name (in the case of townhouses), your property number and the type of resident you are (owner-occupier, owner-landlord etc). This information is used to register you as a member of the RWRA, and to advise you of upcoming Residents' Association meetings. In addition, we retain this information to allow us to gain formal recognition from Ballymore Asset Management Limited, the managing agents, in due course. We will only share the minimum amount of personal data required for Ballymore Asset Management Limited to verify your eligibility. We only hold the minimum amount of personal data required for running the RWRA. We do not share your personal data with any other third party. Any electronic data files are password protected.
Under the GDPR we need your consent to hold this data in any form – in hard copy or on a computer – after 25th May 2018. When you register as a member of RWRA you provide consent for us to hold this information for the purposes set out above.
Your can request a copy of the Personal Data held about you by the RWRA and also request that the data is deleted. Please contact the RWRA Chair, Rob Lockwood via e-mail at: [email protected]
For more information on the GDPR visit the Information Commissioners Office (ICO) website at: https://ico.org.uk/